Wraparound Care Policy



‘Learning and growing together to achieve our best in the love of God’




Approved  by  CDCS Committee:                Spring 2022

To be reviewed on or before:                     Autumn 2025


Signed……………………………………………  Chair of CDCS Committee


Signed……………………………………………  Headteacher


To be approved: Spring 22                       Reviewed by: Anne Dolan                                                 Status: draft

Review period: tri-annually









1     Introduction

2     Aims

3     Admissions

4     Booking Policy

5     Charging Policy

6     Behaviour

7     Care, Learning and Play

8     Complaints

9     Concerns

10   Confidentiality

11   Equal Opportunites

12   Health and Safety

13   Inclusion

14   Involving and Consulting Children

15   Partnership with Parents and Carers

16   Risk Assessment

17   Safe Arrival and Dismissal of Children





Rainford CE Primary School provides a wraparound child care scheme for children between the ages of 3 and 11 in the form of term-time only Breakfast and After School Clubs. The clubs are held on the school site and staffed by school appointed play workers. The club is run under the direction of the school governors and led by Mrs A Dolan. Only pupils who attend Rainford CE Primary School and Raindrops Nursery are eligible to access the clubs and allocation of places is on a first come first served basis.


A copy of this policy is available on the school website. The Wraparound Child Care Scheme follows this and all other school policies.


  1. AIMS


We are committed to working in partnership with parents/carers to provide quality, stimulating care, play and learning opportunities in a safe environment where everyone is made to feel welcome and valued. We aim to do this through:


  • Supporting working parents by offering wraparound childcare

              We do this by offering:


  • Before school care in the form of Breakfast Club. The club operates from 7.30am to 8.50am (term-time only) and costs are outlined in the current Charges and Remissions Policy. Breakfast will be available until 8.20am.
  • After school care in the form of After School Club. The club operates from 3.30pm to 5.55pm (term-time only) and costs are outlined on Charging and Remissions Policy. Healthy snacks are available throughout the session.



  • Providing a safe, caring and stimulating environment for children who use the scheme

We do this by:


  • Keeping safeguarding and health and safety at the forefront of all that we do
  • Staff working together and acting as positive role models for the children
  • All staff engaging with the children by joining in their games, supporting them with activities and listening to what they have to say
  • Involving the children in choosing activities and equipment
  • Planning fun, stimulating and age appropriate activities
  • Ensuring that all children follow the school’s Pupil Code of Conduct
  • Help the children to claim ownership of the club by using self-registration to complement the formal registration process
  • Termly collection of the children’s views to help inform future planning
  • Offering a range of nutritional breakfasts in Breakfast Club
  • Offering a range of healthy snacks in After School Club
  • Always having fresh drinking water available


A copy of this policy is available on the school website.




  • Only children attending Rainford CE Primary and Raindrops Nursery are eligible to attend
  • Parents/carers must complete and sign a Parental Agreement for each child before the child’s commencement at the club
  • Parents/carers must complete and sign an Emergency Contact and Authorisation form for each child before the child’s commencement at the club.
  • All forms are available from the school office or the club leader, Mrs A Dolan.




  • Places for Wraparound Care must be booked using the SchoolMoney app
  • Allocation of places will be on a first come first served basis
  • Deadline for booking is 3.30pm on the Friday before the booking.
  • Requests for new bookings may be asked for after this deadline has passed and will be considered on a case by case basis and maybe accepted if there is capacity.
  • Deadline for cancellations is 3.30pm on the Friday before the booking. Cancellation in the week of the booking will be charged at the full rate unless cancellation is owing to child’s absence from school due to illness.
  • A place cannot be guaranteed because of the strict staff/children ratios school has to comply with
  • Emergency bookings will be allowed if staff/child ratios permit this


  • Late pickups – after 5.55pm – will be subject to an additional £5 charge per child. This charge is to discourage people from arriving after 5.55pm and should not be seen as a charge permitting late collection. If collection after 5.55pm occurs regularly we reserve the right to withdraw access to the club.
  • Payment arrears will result in withdrawal of the service




Expectations: Children are expected to continue behaving with the same high standards they demonstrate during the school day. The variety of age groups using the scheme means extra consideration is needed by older children. 


  • Staff will deal fairly with unacceptable behaviour and inform parents if it has been necessary to discipline their child.
  • All incidents will be treated individually
  • Serious incidents will be recorded on CPOMS by the club and reported to the Head Teacher


Management:  We recognise the importance of positive and effective behaviour management strategies in promoting children’s welfare, learning and enjoyment. We aim to help children to:


  • Feel valued and secure
  • Always show kindness and respect to one another, adults and property
  • Always tell the truth
  • Always try their best


The scheme reserves the right to withdraw the service as a result of continued poor behaviour.





Wraparound care endeavours to create an environment that is happy, warm, secure and stimulating.

We want children to feel good about themselves and have a sense of their own abilities. We aim to do this by providing fun activities that encourage confidence and independence, alongside enjoyment and a desire to discover and be creative. 





Complaints against Wraparound Care staff should be made in the first instance to the Head teacher, Mrs A Richardson via the school office marked Private and confidential.  The school’s ‘Complaints Procedure’ will then be followed.




If parents/carers have any concerns they should, primarily, be directed to a member of wraparound care staff.  If the matter is not resolved parents/carers should contact the Head Teacher of the school or a member of the governing body.





It is a legal requirement for wraparound care to hold various items of information about the children who attend the clubs. The information is used to produce registers and to have emergency contact details readily available. If there is a concern or an issue arises concerning safeguarding the Child Protection Policy will take priority over confidentiality.


The wraparound care scheme follows the school Data Protection Policy which complies with the requirements set out in the GDPR, which came into effect on 25 May 2018




The schools wraparound care clubs are committed to taking positive and proactive steps to ensure that everyone is treated fairly and respectfully by providing a safe and caring environment, free from discrimination. We recognise that people have different needs and that some pupils need extra support to help them to achieve and be successful. We also understand that treating people equally does not always involve treating them the same. We aim to make sure that no-one experiences less favourable treatment of discrimination because of their:

  • Age
  • Disability
  • Ethnicity, colour or national origin
  • Gender/gender identity
  • Marital or civil partnership status
  • Religion or belief
  • Sexual identity or orientation




The wraparound care scheme follows the school Health and Safety Policy and accepts its responsibilities under the Health and Safety at Work etc. Act 1974, for providing a safe and healthy workplace and working environment for all its’ employees, pupils, visitors and other persons who may be affected by its activities. We aim to ensure the health, safety and welfare of all children and staff by creating an environment that is safe and without risk to health.


  • First Aid
  • First aid will be administered in accordance with first aid training that staff have received
  • We will ensure that records are kept of all first aid treatment administered
  • There will always be a trained Paediatric First Aider on site
  • First aid boxes will be regularly checked and refilled


  • Accidents
  • Accidents involving pupils will be recorded on the school’s accident slips
  • Pupils are expected to exercise personal responsibility for their own safety and other pupils
  • Pupils are expected to observe all safety rules of the School and, in particular, the instructions of teaching staff given in an emergency


  • Administering Medication
  • Breakfast Club and After School club staff do not administer medicines except for

            in emergency situations e.g. epi pen, etc.



  • Medical Needs
  • It is the responsibility of parents to inform wraparound care about any allergies their child may have
  • Wraparound care follows the Guidance on Medication drawn up by the local authority
  • Wraparound care follows the school policy ‘Supporting Children in School with Medical Conditions’


  • Fire Safety
  • In the event of an emergency, our primary concern will be to ensure that both children and staff are kept safe
  • On hearing the fire alarm, children will leave the club under the direction of staff
  • At the assembly point the roll will be called via the register
  • Any children not accounted for will be reported to the Fire Brigade on arrival
  • Staff will remain with the children at the assembly point until the Fire Brigade arrives and allows re-entry of the building


  • Other Emergency Evacuation
  • It may be necessary to evacuate pupils to a place of safety away from the school vicinity e.g. if there was a bomb threat or gas leak. If this should occur the School Emergency Procedure will be followed.
  • Rainford CE Primary Schools ‘Place of Safety’ is Rainford High School


  • Curriculum Safety
  • All tools with potential safety hazards are kept in a suitable place
  • All tools are used under adult supervision, after discussion with the children about the tool’s potential hazards
  • All glues and substances are solvent free and free from any toxic substances
  • Craft activities using scissors or other tools are carried out in small groups, graded in sized by the age and experience of the children
  • EYFS children are supervised individually to teach safe skills
  • Suitable clothing protection will be provided if necessary
  • Staff carry out a cursory visual check of equipment and playing area prior to commencement of outdoor activities to ensure any debris or potential hazards are removed




The school wraparound care clubs believe that ’Every Child Matters’…because everyone has the right to feel welcome, secure and happy and we should treat everyone with consideration. We are committed to adhering to the school mission statement of ‘Learning and growing together to achieve our best in the Love of God’ by fully including all children who access our care in the educational and social life of the clubs. Children will be encouraged to:


  • Embrace new experiences
  • Value themselves as a unique individual with special qualities and strengths
  • Appreciate and respect others
  • Celebrate differences between individuals and groups


The wraparound care scheme follows the school Anti-bullying Policy.





The school wraparound care scheme believes the involvement of children in decision making is beneficial to them and the clubs as a whole. Staff will consult with children whenever decisions are made within the club that affect them and their views will be collected termly to help inform future planning.





The school wraparound care scheme recognises the fundamental role that parents and carers play in a child’s development. We aim to work together with you to ensure that the children are happy in our care and have an enjoyable and rewarding time with us. A wraparound care suggestion box will be available in the entrance to the Breakfast and After School Club.





Wraparound care recognises the importance of having systems in place that check that our clubs are a safe and secure place for children, staff and visitors. The school risk assessment procedures are a continuous process to prevent any dangerous incidents and are reviewed regularly to ensure that safety is being maintained or improved. Risk assessments are reviewed annually or as changes occur.





Breakfast Club


  • Parents/carers must bring their child/children to breakfast care. Children must not be dropped off at the gate and must not arrive before 7.30am
  • Entry is through the main school entrance. There is a doorbell situated by the internal door to alert staff of your arrival. A member of club staff will answer the doorbell and meet you and your child/children with their belongings to the club. Parents/carers must sign their child in on the register



Dismissal of children

  • At 8.50am children will collect their belongings and line up ready for the day
  • Nursery children will be collected by a member of staff from the nursery
  • Infant children will be escorted to class by a member of staff
  • Junior children will be directed to class through the school building



After School Club


  • Class teachers are emailed a copy of the register for After School Club each afternoon so they are aware of which children are due to attend that evening.


  • If a child appears on the register but does not arrive at the hall or at the end of an extra-curricular activity, the following steps will be taken:


  • A member of staff will go straight to the class teacher to establish if the child has been collected from the classroom door, or, a child does not arrive at the end of an extra-curricular activity a member of staff will establish from the activity leader if the child was collected at the end of the activity.
  • If the child has not been collected, staff will be informed that the child is missing.
  • A thorough search of the premises and surrounding area will be conducted.
  • After 10 minutes, if the child is not found, the police will be informed, and parents will be contacted.
  • As far as possible, we will maintain a normal routine for the rest of the children in After School Wraparound Care.


Collection of children from After School Club


  • Children can only be collected by an authorised adult listed on their Emergency Contact & Authorisation form or an adult with knowledge of a pre-arranged password.
  • Children will not be allowed to leave on their own.


When parents/carers are unexpectedly unable to collect their child/children from After School Wraparound Care, the procedure will be:


  • Parents contact the school office on 01744 883281 as soon as possible to advise of a delay
  • Parents must inform the club in advance if their child is to be collected by someone who is not listed as an authorised adult so that a password can be arranged.
  • If an adult is unknown by sight to Wraparound Care staff, they must confirm their name to the member of staff responsible.
  • Parents/carers are asked to sign and record the time against the child/children they are collecting on the register.
  • Any child not collected by 6.10pm, where staff have not had contact with parents/carers and emergency contacts, Social Care will be informed.


The wraparound care scheme follows the school Child Protection Policy.

The Designated Safeguarding Lead for Child Protection is: Mrs Emma Shawcross

Those trained to provide cover for the role of Designated Safeguarding Lead are: Mrs Anya Richardson and Miss Louise Marsh

The nominated Link Safeguarding / Child Protection Governor is: Mrs Philippa Burke